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Pandemic Flu Model Plan—Planning Tool for Schools

Red Checkmark Mitigation and Prevention

Task

Responsible Person(s)

Existing
Resources

Information
Needed

Next
Steps

Identify or create district committee to provide guidance to school sites regarding pandemic flu preparations

Example: Donna will contact Jim Jones, Chairman of Health and Safety Comm.

Health and Safety Comm. formed 2 years ago and group developed SARS plan.

When & how often does HSC meet? Who sits on HSC? Could group provide guidance on PanFlu?

Donna will discuss needs of PanFlu planning with Jim Jones from HSC and get info back to group via email within the week.

Review district emergency response and communicable disease policies and procedure

 

 

 

 

Determine if any additional policies/procedures need to be in place

 

 

 

 

Develop communications plan for possible school closures

 

 

 

 

Work with Human Resources regarding schools functioning with 30% of work force absent. Look at alternatives such as staggered school times, changes in bussing, and telecommunications

 

 

 

 

Assess financial impact of alternate scheduling or school closures

 

 

 

 

 

Task

Person(s)
Responsible

Existing
Resources

Information
Needed

Next
Steps

Identify school-based individual(s) to educate staff about pandemic flu

 

 

 

 

Identify school-based individual(s) to educate students about hand washing, covering cough, and staying home when sick

 

 

 

 

Identify individual(s) to educate families about pandemic flu and school plan (“Fact Sheet for Families” found at www.tpchd.org)

 

 

 

 

Identify individual(s) to ensure each room has soap/water for hand washing or alcohol-based hand washing product

 

 

 

 

Distribute and post in each classroom “Stop the Spread of Germs” poster found at www.tpchd.org

 

 

 

 

 

Red CheckmarkPreparedness

Task

Responsible Person(s)

Existing Resources

Information Needed

Next
Steps

Review district’s pandemic flu plan

 

 

 

 

Continue educating staff, families, and students on pandemic flu prevention and school plans

 

 

 

 

Identify chain of command in case of illness. Establish a back-up chain of command if necessary

 

 

 

 

Develop procedures for communicating with staff, students and families

 

 

 

 

Identify information to be translated. Identify which languages are represented in student population

 

 

 

 

Identify and recruit translators; translate information into template form so only minor changes will need to be made

 

 

 

 

Develop procedures for communicating with Tacoma-Pierce County Health Department and the media during normal and emergency conditions

 

 

 

 

Identify or review procedure for communicating possible school schedule changes, bussing changes, and school closures

 

 

 

 

Review procedures for sending ill students and staff home and make adjustments if necessary

 

 

 

 

Red Checkmark Response

Task

Responsible Person(s)

Existing Resources

Information
Needed

Next
Steps

Track the number of staff and students absent daily

 

 

 

 

Report numbers absent to district office and Tacoma-Pierce County Health Department if over 10% or requested

 

 

 

 

Have translators review information templates and finalize the information that will be provided to non-English speaking families

 

 

 

 

Finalize the information that needs to be communicated to staff, students, and families

 

 

 

 

Hold staff meeting to provide information on the extent of infection at school site and potential changes that may take place

 

 

 

 

Conduct timely debriefings to identify lessons learned and make necessary changes to the response plan

 

 

 

 

Red CheckmarkRecovery

Task

Responsible

Person(s)

Existing Resources

Information

Needed

Next

Steps

Pre-planning for recovery: Identify and pre-screen health and grief service providers, develop template letters, and provide training for school staff regarding grief and possible health problems

 

 

 

 

Mobilize the Crisis recovery Team that provides emotional-psychological support. If there is a loss of life in the school community establish location site or “Safe Room” for counseling services to be provided

 

 

 

 

Hold staff meeting and provide information on extent of pandemic flu in the community and activities that may assist students; signs and symptoms to look out for and safe room function and location. Also announce counseling support services available to faculty and staff

 

 

 

 

 

Announce counseling support services that are available to students

 

 

 

 

Provide rest places for those that tire easily

 

 

 

 

Provide physical assessments if needed or make appropriate community health referrals

 

 

 

 

Make educational materials available to families and staff on topics such as how to support your student with their recovery from pandemic flu, common symptoms of loss and grief, and constructive ways to cope with stress

 

 

 

 

Utilize Employee Assistance Programs for assistance with coping with loss and stress

 

 

 

 

Identify students, families, and staff who may need long-term physical and mental health support or intervention and develop school and community resources to provide these services

 

 

 

 

 

Monitor the effects of cumulative stress on caregivers such as office staff, school nurses, teachers, aides, school counselors, and other crisis team members

 

 

 

 

Consider offering school-based health and mental health services if available by community, university, or public/non-profit mental health agencies and identify funding to support these services

 

 

 

 

Modify work roles and responsibilities or add volunteer or support staff as needed

 

 

 

 

Follow-up with student referrals made to community agencies

 

 

 

 

Conduct debriefings with Crisis Recovery Team

 

 

 

 

Document “lessons learned” and incorporate them into revisions and trainings

 

 

 

 

Red CheckmarkSupporting Documents

Tacoma-Pierce County Health Department Pandemic Flu Fact Sheet for Families
Tacoma-Pierce County Health Department “Stop the Spread of Germs” poster
www.tpchd.org

Tacoma-Pierce County Health Department Hand Washing Resources
http://www.tpchd.org/health-wellness-1/handwashing/hand-washing-resources/

World Health Organization
http://www.who.int/influenza/human_animal_interface/en/

Centers for Disease Control and Prevention, Avian Flu
www.cdc.gov/flu/avian/

Centers for Disease Control and Prevention, Influenza
www.cdc.gov/flu/

Washington Department of Health, Flu News:
http://www.doh.wa.gov/YouandYourFamily/IllnessandDisease/Flu

Teachers Guidelines for Crisis Response, The American Academy of Experts in Traumatic Stress, (1999)

Helping Children Deal with Tragic Events in Unsettling Times Tips for Parents and Teachers, National Association of School Psychologist, (2001).
http://www.nasponline.org/index.aspx

Coping with a Traumatic Event, The Center for Disease Control

A Checklist for School Personnel to Evaluate and Implement the Mental Health Component of Your School Crisis and Emergency Plan. The National Center for Child Traumatic Stress.

The Institute for Trauma and Stress at The NYU Child Student Center: Caring for Kids After Trauma, Disaster and Death: A Guide for Parents and Professionals, 2nd Ed.

 


Adapted with permission from

Seattle & King County Public Health logo Tacoma & Pierce County Health Department logo

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